About the Client

PromptPeople is hiring for a fast-growing, high-performance services business supporting enterprise clients in the U.S. The company is scaling quickly and needs a recruiting operator who can build an always-on pipeline, maintain a ready bench, and prevent last-minute staffing gaps through structure, urgency, and ownership.

This is not a passive HR role. It’s for a high-output recruiter who treats staffing readiness as a business-critical function.

Why This Role Exists

The company’s current HR function is handling all HR + reactive recruiting. As the business scales, last-minute staffing changes make it hard to fill new accounts fast enough. This role owns recruiting and early retention for frontline roles end-to-end, ensuring the business always has ready-to-deploy talent.

What You’ll Own (Responsibilities)

Always-on recruiting engine

• Keep recruiting always-on (pipeline never goes cold)

• Build workflows, checklists, and tracking to drive speed and consistency

• Anticipate staffing gaps and coverage risks before they hit operations

High-volume sourcing

• Source daily using both traditional and non-traditional channels (referrals, community outreach, grassroots networks, Facebook groups)

• Maintain direct candidate communication through calls/texts and fast follow-ups

• Test new sourcing channels and scale what works

Rapid screening & conversion

• Conduct high-volume phone screens focused on reliability, availability, commute feasibility, and attitude

• Move candidates quickly from interview → offer → onboarding

• Reduce drop-off through urgency, clarity, and consistent follow-up cadence

Bench management (ready-to-deploy talent)

• Maintain a live bench of qualified, pre-screened, ready-to-deploy candidates

• Segment bench by location, shift availability, and readiness status

• Re-engage past applicants and former employees to keep the pipeline warm

Onboarding & compliance execution

• Own onboarding from offer acceptance through deployment readiness

• Guide candidates through paperwork, app downloads, and compliance steps to prevent stalls

• Coordinate background checks/fingerprinting and track clearance status with proactive escalation

Early retention & workforce support

• Run structured check-ins with new hires to reduce early attrition

• Handle sensitive conversations with empathy and clarity

• Partner closely with operations to align recruiting priorities with real-time demand

Reporting & visibility

• Provide weekly visibility on pipeline health, bench size, readiness levels, and speed-to-fill

• Identify bottlenecks and continuously improve the recruiting machine

Benefits

• 100% remote

• USD compensation

• PTO (paid time off)

• Local holidays

• Direct work with the leadership team

• High ownership and autonomy

• Fast-paced environment with real impact

• Growth opportunity as the company scales